Facilities Administrator, Temporary, Isle of Man

Entry Mid Level

Job Description

A temporary Facilities Administrator is sought by an international banking organisation due to a large office refurbishment for a 12 month fixed term contract.

The Role...
Facilitate the delivery of specialised facility related maintenance and repair services rendered by external service providers
Calling out third party maintenance specialists, engineers and sub-contractors where required
Assist with provision of appropriate premises security by daily checking of the CCTV, opening and closing roller garage doors
Deal with the internal and external postal services, including the monitoring of the franking machine and dealing with courier packages, registered and recorded mail
Execute archive storage and retrieval with proper record keeping
Provide an efficient delivery and recall service for paper archive records and support the Manager to monitor the offsite stores
Monitor and sustain (i.e. purchase requisition and replenish) stationery supplies, staff refreshments, vending machine, kitchen
Monitor the meeting rooms and client suites and take corrective actions, inclusive clearing furniture from the rooms in preparation for, or after, staff or external presentations
Coordinate the delivery of catering services. Liaise with secretarial or reception staff and assist with the co-ordination and set up of in-house lunches, beverages and hospitality
Undertake other general and ad-hoc activities e.g. preparing stationery packs for new starters
Handle office “moves” and moving of furniture

About You...
Commercial or Retail Real Estate experience would be desirable
Hold the Institution of Occupational Safety and Health (IOSH) certification or an equivalent Health and Safety certificate would be desirable
Excellent organisational and communication skills
Ability to remain calm under pressure
Ability to use Microsoft Office: Word, Excel, PowerPoint and Outlook

The Reward...
This is the perfect opportunity to join a company with bases across the globe. In return for your hard work, you will receive:
Salary commensurate with skills and experience



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